10 Best AI Event Planning Tools (July 2025)

10 Best AI Event Planning Tools (July 2025)

The event planning industry is undergoing a significant transformation with the integration of artificial intelligence (AI). According to Amex GBT Meetings & Events 2025 Global Forecast, 50% of meeting planners worldwide will utilize AI in 2025. AI tools have opened up new possibilities for event professionals, making it essential to stay competitive and deliver exceptional experiences.

Top AI Event Planning Tools

1. Grip: An AI-powered event networking platform that facilitates meaningful business connections. It uses machine learning algorithms to match attendees based on their interests and goals.

   • Pros: Proven ROI for sponsors, seamless mobile app experience
   • Cons: May be too complex for smaller events, custom pricing can be expensive

2. Brella: Another leading event platform that maximizes networking at conferences. It employs an AI-powered matchmaking algorithm to suggest relevant connections.

   • Pros: Intuitive meeting booking, strong sponsor matchmaking features
   • Cons: Limited customization for complex events, can be pricey for smaller organizations

3. ClickUp: A project management platform with an AI assistant tailored for event planners. It helps generate task lists, timelines, and creative ideas.

   • Pros: All-in-one platform, generous free plan
   • Cons: Learning curve for new users, AI add-on costs extra

4. Spark: A generative AI platform created for event professionals. It provides real-time session summaries and key takeaways.

   • Pros: Industry-specific training, multi-language support
   • Cons: Limited availability outside PCMA network, enterprise pricing not transparent

5. Vendelux: An AI-powered event intelligence platform that helps make data-driven decisions. It aggregates data on global B2B events and provides insights and predictions.

   • Pros: Massive database, AI-driven ROI predictions
   • Cons: Expensive for small businesses, focus on B2B events only

6. Zenus: Uses AI-powered facial analysis to gauge attendee engagement. It measures audience reactions and demographics in real-time.

   • Pros: Privacy-preserving technology, real-time engagement metrics
   • Cons: Requires hardware installation, custom pricing can be expensive

7. Nowadays: An AI-driven platform acting as a virtual event planner, specializing in corporate events. It automates venue sourcing and negotiations.

   • Pros: Handles actual negotiations automatically, IATA-certified for travel bookings
   • Cons: Newer platform still evolving, limited to corporate events

8. ChatGPT: A versatile AI tool that assists with text-based tasks such as brainstorming session titles and drafting promotional material.

   • Pros: Excellent for creative brainstorming, free tier available
   • Cons: No event-specific features, output requires fact-checking

9. Cvent Video Tools: Enhances video production and engagement aspects of events. It simplifies video creation, editing, and distribution.

   • Pros: Seamless event workflow integration, automated editing
   • Cons: Requires Cvent ecosystem buy-in, can be expensive for small events

10. Beautiful.ai: An innovative presentation design platform using AI to create visually stunning slides.

    • Pros: Intuitive design automation, real-time collaboration features
    • Cons: Limited customization vs. PowerPoint, team plan expensive for small teams

How to Choose the Right AI Event Planning Tool

1. Evaluate your typical event profile and scale.
2. Consider your budget and potential ROI.
3. Examine integration requirements with your existing tech stack.
4. Assess your team’s technical proficiency.
5. Identify your primary pain points in event planning.
6. Review privacy and compliance features.
7. Consider the scalability of the tool.

By combining specialized event AI platforms with general AI assistants, planners can automate routine tasks, gain data-driven insights, and create more engaging and successful events.