Best Virtual Event Platforms of 2025
Virtual events have become increasingly popular, especially since the pandemic. They offer inclusive opportunities, allowing people from anywhere to connect, including those with disabilities. Choosing the right platform is key to the success of any online gathering, whether a one-off event, a multi-day conference, or a simple business meeting.
This article reviews the best virtual event platforms available, providing the information you need to choose the right provider for your next virtual meeting.
The Best Virtual Event Platforms
1. Zoom
Zoom has grown into a widely used video event platform since its launch in 2013. It’s suitable for business conferences and casual gatherings alike.
Zoom’s desktop app is intuitive and packed with features, including HD video, screen sharing, recording, and breakout rooms. The mobile app is also capable. It employs secure socket layer (SSL) and AES 256 bits encryption. The free plan allows up to 100 participants on a video call, capped at 40 minutes, with all core video conferencing, web conferencing, and group collaboration features. Paid plans offer longer meeting durations, cloud storage, and premium apps. The lowest-priced package offers up to 30 hours per meeting and 5GB of cloud storage.
2. Microsoft Teams
Formerly Skype for Business Online, Microsoft Teams is another prominent virtual meeting platform. The option to host up to 10,000 people on a single call is a key advantage. Participants can join via a link, with features like HD video, screen sharing, and third-party app integration. The web app is responsive. The free option allows for up to 60 minutes of call time with 100 participants.
3. Google Meet
Google Meet is Google’s video conferencing solution. It’s accessible through a desktop or mobile app, includes HD video, one-click presenting, and advanced security, and facilitates up to 250 participants. With a Gmail account, it’s free to use. The service integrates with Google Calendar.
4. Join.me
Join.me requires paid subscriptions. The Lite plan is basic. The Pro option includes up to 250 participants, recording options, 10 webcam streams, call scheduling, and 50 GB of cloud storage. The admin panel provides access to call reports, recordings, and user data. The meeting participant limit is 250.
5. Whereby
Whereby offers branded meeting spaces, allowing users to create rooms for team talks, one-on-one chats, or larger events. Meetings are capped at 50 participants, but the platform offers branding features, including custom designs and domain names. The desktop app provides a straightforward user experience.
6. Orbits
Orbits is a unique platform designed to create virtual event spaces focused on aesthetics and user experience. Each venue can be customized with multiple rooms and even unique areas like zen gardens or vineyards for client entertainment. Attendees can roam the space, interact with others, and network as they would at a physical event.
FAQs
Which virtual event platform is best for you?
Consider your specific needs when selecting a platform. A simpler, cheaper option may suffice for casual use. For professional or business purposes, plan on investing in more advanced tools.
How we tested the best virtual event platforms
We researched popular choices, considered recommendations from frequent users, and tested each platform for user-friendliness, the range of tools and advanced options, and pricing.
