How to Tone Down Your Work Email Voice Using AI
In today’s fast-paced work environment, it’s easy to let emotions get the better of us when drafting emails, especially when dealing with frustrating situations or missed deadlines. However, sending emails with a tone that’s too harsh or emotional can damage professional relationships and harm your reputation. Fortunately, AI-powered tools are now available to help you tone down your email voice, making your communications more effective and professional.
The Problem of Emotional Emails
Carly Quellman, a multimedia strategist, found herself in a situation where she was about to send an email that her co-producer deemed “kind of…rude.” Quellman, who is neurodivergent with AuDHD (autism spectrum disorder and attention deficit hyperactivity disorder), was frustrated with a missed deadline related to an upcoming event she was organizing. The pressure was personal, as the event’s success was crucial for a company she was planning to launch.
The AI Solution: Goblin.tools
Quellman turned to an AI-powered productivity tool called goblin.tools, which she had previously used to create a simple dinner plan. The tool, developed by freelance software engineer Bram De Buyser, is designed to assist neurodivergent individuals with tasks they find overwhelming. One of its features is the “Formalizer” tab, which can convert text into a more professional or polite tone.
To use the Formalizer, Quellman copied her email draft into the text box and selected the “less emotional” option. The result was a transformed email that was not only more professional but also kinder and more effective in conveying her needs.
Benefits and Recommendations
Goblin.tools offers 13 different language converters, making it a versatile tool for various professional needs. Quellman recommends experimenting with different phrases to understand how each converter works. While the Formalizer produces grammatically perfect text, it may require minor editing to sound more personal.
The tool is not only beneficial for neurodivergent individuals but also for anyone looking to improve their email communication. Whether you’re a stressed CEO, an entrepreneur, or a professional navigating multiple responsibilities, goblin.tools can help you turn potentially scathing emails into polished, efficient communications that maintain positive relationships.
Conclusion
AI-powered tools like goblin.tools are revolutionizing the way we manage our digital communications. By providing a simple and effective way to tone down our email voice, these tools can help us become more professional, empathetic, and successful in our personal and professional lives. As we continue to navigate the complexities of modern work environments, embracing such technology can be a significant step towards better communication and productivity.
